1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings, Organization Meeting and Regular Meeting on November 18, 2014

Attachment: 11-18-14 Organization Meeting.pdf
Attachment: Regular Meeting 11-18-14.pdf
Attachment: Disciplinary Minutes-2014 Nov 18.pdf (Confidential Item)

3. C-2 Reschedule Regular March School Board meeting from March 19, 2015, to Tuesday, March 24, 2015

School Board Members

4. C-3 Approve settlement of personal injury claims of Miranda Eddy

5. C-4 Approve settlement of personal injury claims of John Parrish

6. C-5 Approve settlement of contract dispute with Mobile Fixture and Equipment Company

Deputy Superintendent

7. C-6 2015-2016 Calendars

Attachment: Summer School Calendar 2015 High School -Junior High & Grade 6.pdf
Attachment: ESE Extended School Year 2015.pdf
Attachment: Summer Reading Camp 2015.pdf
Attachment: Voluntary Pre-K (VPK) Summer Program 2015.pdf
Attachment: Florida Youth Challenge Academy Student-Employee Work Calendar 2015-2016.pdf
Attachment: Calendar - Student 2015-2016.pdf

Human Resources

8. C-9 Affiliation Agreement between the School District of Clay County and Gwynedd Mercy University

Attachment: Affiliation Agreement with Gwynedd Mercy University 12 16 14.pdf

9. C-11 Revise Section I, Table VII, Cafeteria Manager Substitute (2014-2015) Salary Schedule

Attachment: Revision Section I Table VII Cafe Manager 12 16 14.pdf

10. C-12 Revise Section IV Miscellaneous (Substitutes-Minimum Wage Increase) 2013-2014 Salary Schedule

Attachment: Revision Section IV Minimum Wage 1 1 15 Misc Sub.pdf

Instruction

11. C-13 Student Travel

Attachment: Dec 2014 - Student Travel.pdf

12. C-14 Clay County Honor Band Concert Consultant Services Agreement - Cynthia Berry

Attachment: Berry Agreement.pdf

13. C-15 Clay County Honor Band Concert Consultant Services Agreement - Kelly Dorsey

Attachment: Dorsey Agreement.pdf

14. C-16 Approve Letter of Intent - BEYOND Technology Education, Inc.

Attachment: BEYOND Tech Consultant Agreement.pdf

15. C-17 Approval of the School Improvement Plans (SIP) 2014-15

Attachment: To review SIP 2014.pdf

16. C-18 Request approval for purchase order to contract "The DBQ (Document Based Questions) Project" for training - 1 day.

Attachment: The DBQ Project 1_6_15 Title I.pdf

17. C-19 School Board Resolution Regarding School Grades - Informational Only

Attachment: School Board of Clay County Resolution - 11-18-14.pdf

18. C-20 Overnight/Out of State Travel

Attachment: FFA Mid Winter Conference.pdf
Attachment: Academies of Nashville Study Visit March 2015.pdf

19. C-21 Out of State/Overnight Travel-FOR INFORMATION ONLY

Attachment: FFA Middle School Chapter Mtg.pdf
Attachment: Embroidery Training CHS.pdf

20. C-22 Request to contract Dr's Choice 1st as a vendor for all the fingerprinting of HOSA students

21. C-23 Request approval for purchase order to contract Technology Educators for a one day training

Attachment: Technology Educators Workshop Jan.6, 2015.pdf

22. C-24 Permission to travel out of state.

Business Affairs

23. C-25 Clay County Education Foundation Audit for Fiscal Year Ended June 30, 2014

Attachment: CCEF 2014 Signed Audit Report.pdf

24. C-26 Monthly Property Report - November, 2014 - Furniture/Equipment

Attachment: Furniture-Equipment Report-November, 14.pdf

25. C-27 Monthly Property Report - November, 2014 - AV Materials

Attachment: Audiovisual Report-November, 14.pdf

26. C-28 Monthly Property Report - November, 2014 - Software

Attachment: Software Report-November, 14.pdf

27. C-29 Monthly Property Report - November, 2014 - Vehicles

Attachment: Vehicles Report-November, 14.pdf

28. C-30 Deletion of Certain Items Report - December, 2014

Attachment: Deletion Report-December, 14.pdf

29. C-31 Warrants and Voucher for November 2014

Attachment: WARRANTS AND VOUCHERS 2014 NOV.pdf

30. C-32 Budget Amendments for the Month of November, 2014

Attachment: budget cover sheet(impact stmt).pdf
Attachment: budget amendments Nov 2014.pdf

31. C-33 Writeoff Non-sufficient Checks at School

Support Services

32. C-34 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for W. E. Cherry Elementary School Repipe Kitchen

33. C-35 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Ridgeview High School Roof Replacement and Gutter Repair Building 6

34. C-36 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications Lake Asbury Elementary School Fire Alarm Replacement

35. C-37 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Charles E. Bennett Elementary School Roof Replacement Building 9

36. C-38 Pre-Qualification of Contractors

Attachment: Contractor List 12,16,14.pdf

37. C-39 OPFL, LLC Drainage Easement for Orange Park Junior High School

Attachment: OPFL -EASEMENT-OPJ.pdf

38. C-40 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Orange Park High School Roof Replacement Buildings 19, 20, 21, 22 & 27

39. C-41 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights High School Roof Replacement Building 20

40. C-42 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights High School CNA Classroom Renovation Building 1

41. C-43 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights High School HVAC Replacement Building 1

42. C-44 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights High School Lightning Protection System

43. C-45 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights Elementary School Remodel Building 4

44. C-46 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights Elementary School Gymnasium Renovation

45. Adoption of Consent Agenda

Motions:
Motion to approve the Consent Agenda with the exception of Items C-7, C-8, and C-10 that were pulled to Discussion.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

46. Dana West - School Nurse Pay Scale

Attachment: 12-16-14 Beyond Boo Boos and Band-Aids4.pdf
Minutes: Mrs. West made an appeal on behalf of Licensed Registered Nurses for "fair and professional pay" increases. She shared information using the attached PowerPoint presentation. Speakers from the Audience: Brandi Foster, Alicia Prentice, Linda Turner

47. Teresa Cluff - Substitute Teachers

Minutes: Mrs. Cluff shared her disappointment with Kelly Services and the limited number of days she has been called to work since substitutes were outsourced.

Superintendent

48. D-9 Consider adopting a resolution authorizing the sale of Certificates of Participation (COP), Series 2014, in a principal amount of not exceeding $17,750,000, for the purpose of refunding all or a portion of the COP, Series 2004 & Series 2005A .

Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, explained the advantages of adopting this Resolution.  Savings to the debt service in District Capital Outlay would be considerable.

Motions:
Adopt the Resolution.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

49. D-10 Recess the Regular Meeting and convene a meeting of the Board of Directors of the Clay School Board Leasing Corporation

Minutes: 

The Regular meeting was recessed and the meeting of the Board of Directors of the Clay School Board Leasing Corporation was convened.

50. D-11 Consider adopting a resolution authorizing the sale of Certificates of Participation (COP), Series 2014, in a principal amount of not exceeding $17,750,000, for the purpose of refunding all or a portion of the COP, Series 2004 & Series 2005A.

Minutes: Dr. Copeland again restated the benefits of adopting this Resolution. Financial Advisors Jerry Ford and Mark Raymond were present, and the official transaction documents were signed following the Board's approval.  

Motions:
Approve the Resolution	- PASS
Vote Results
Motion: Carol Studdard
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

51. D-12 Adjourn the special meeting of the Board of Directors of the Clay School Board Leasing Corporation and reconvene the Regular Meeting

Minutes: The special meeting of the Board of Directors of the Clay School Board Leasing Corporation was adjourned and the Regular meeting was reconvened.

52. D-1 Superintendent's Update

Minutes: 

Diane, Kornegay, Assistant Superintendent for Instruction, shared information on Clay's recent VAM (Value Added Model) scores.  The scores show that Clay County rank 8th in the state. VAM is a complex formula used to measure student growth.

Superintendent Van Zant reported briefly on the Clay Legislative Delegation Meeting held earlier in the day.

School Board Members

53. D-2 Approve advertising of amendments to School Board Policy 6GX-10-1.02, The District School Board (Mrs. McKinnon)

Attachment: ^1.02 The District School Board FINAL 12-8-14 changes.pdf
Minutes: Following a motion to approve by Mrs. Condon and a second by Mrs. Gilhousen, there was Board discussion about the content of scheduled citizens' speeches.  

Motions:
Amend the main motion to retain the following language in section E.9.b.(1):  Requests made pursuant to this section shall be limited to topics which are directly related to achieving the educational goals of the School District of Clay County and are of general interest to the education community.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Motion to approve the main motion with the noted change.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

54. D-3 Public Hearing to approve as advertised amendments to School Board Policy 6GX-10-1.03, The Superintendent of Schools (Mrs. McKinnon)

Attachment: ^1.03 D Appointment of Superintendent.pdf
Attachment: @1.03C Salary of Supt.pdf
Minutes: Chairman McKinnon opened the public hearing.  No one was present to address the amendments so the public hearing was closed.

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

Deputy Superintendent

55. C-7 Proposed Allocation Changes for 2014-2015 (Pulled by Mrs. Kerekes)

Attachment: Allocation Summary - December 16, 2014.pdf
Minutes: Mrs. Kerekes opposed the addition of the position for Coordinator of Communications.

Motions:
Motion to approve.	- PASS
Vote Results
Motion:
Second:
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

Human Resources

56. C-8 Personnel Consent Agenda (Pulled by Mrs. Kerekes)

Attachment: 12-16-14 Personnel Consent Agenda.pdf
Minutes: Following a motion to approve by Mrs. Condon and second by Mrs. Gilhousen, Board discussion ensued pertaining to the Chief Financial Officer job description.  Due to the critical role of this position consensus was to not downgrade the position but to keep the job description that is currently in place for Assistant Superintendent of Business Affairs.

Motions:
Motion to amend the main motion and delete the Chief Financial Officer job description from the Personnel Consent Agenda.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Elizabeth Condon	- Nay
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Motion to approve the main motion with the noted change.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Nay
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

57. C-10 Revise Section I, Table I, Title of Position for Administrative/Management and Supervisory Personnel Salary Schedule (2014-2015) (Pulled by Mrs. Kerekes)

Attachment: Revision of Table I Admin Management Salary Schedule 12 16 14.pdf
Minutes: Mrs. Kerekes stated that she was not in favor of adding the Coordinator of Communications position.  Board discussion followed.

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

58. D-4 Human Resources Special Actions

Attachment: HR Special Action A 12 16 14.pdf (Confidential Item)

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

59. D-5 Public Hearing to approve as advertised amendments to School Board Policy 6GX-10-2.03, Human Resources, Position Availability

Attachment: ^2.03 Position Availability .pdf
Minutes: The public hearing was opened by the Chairman.  Being no one present to speak, the public hearing was closed.  Board discussion ensued. 

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

60. D-6 Public Hearing on Charter School Agreement with Florida Charter Education Foundation, Inc. d.b.a. Clay Charter Academy

Attachment: Contract.pdf
Minutes: The public hearing was opened.  There were no speakers to this item and the public hearing was closed.

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

61. D-7 Public Hearing to approve as advertised amendments to School Board Policy 6GX-10-5.02A, Business Affairs, Purchasing

Attachment: ^5.02 A Bus Affairs, Purchasing.pdf
Minutes: The public hearing was opened by Chairman McKinnon.  Being no one present to speak to the item, the public hearing was closed.  

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

62. D-8 Public Hearing to Approve, as advertised, Amended Notice of Tax for School Capital Outlay for 2014/15 School Year

Attachment: Amended Notice of Tax 2014.pdf
Minutes: The public hearing was opened.  Being no forthcoming speakers on this item, the public hearing was closed.  

Motions:
Motion to approve	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

63. D-13 Monthly Financial Report for November, 2014

Attachment: PAGE 1 MONTHLY FIN-Sum CashNov 2014.pdf
Attachment: PAGE 2 MONTHLY FIN GREV Nov 2014.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP Nov 2014.pdf
Attachment: PAGE 4 MONTHLY FIN DSREVEXP Nov 2014.pdf
Attachment: PAGE 5 Capital Projects Nov, 2014.pdf
Attachment: Page 6 Capital Projects By Project Nov 2014.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE Nov, 2014.pdf
Attachment: PAGE 8 MONTHLY FIN SPREV42X Nov, 2014.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X Nov, 2014.pdf
Attachment: PAGE 10 MONTHLY FIN INSURANCE Nov, 2014.pdf
Minutes: Dr. Copeland stated that he expects to receive the 3rd calculation by Friday.  He expressed concern that the property tax collections may not be enough to fund the FEFP. The district continues to work towards a 3% fund balance.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

64. Comments

Minutes: 

Superintendent Van Zant thanked employees for their hard work and the exciting things that are being accomplished in the school district.  He wished everyone a very Merry Christmas.

65. Comments

Minutes: Board members made positive comments about various school events they have attended since the last board meeting.  Mrs. McKinnon agreed to replace Mrs. Kerekes as the FSBA Legislative Liaison.  Mrs. Kerekes will serve as the alternate.  Board members wished everyone safe and happy holidays.   

66. Comments

Minutes: Mr. Dan Sikes spoke briefly about statistics he learned on teen texting and driving at a recent safety meeting.  He wished everyone happy holidays and cautioned about being safe on the roadways.